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You can add captions to figures, equations, or other objects. A caption is a numbered label, such as Figure 1, that you can add to a figure, a table, an equation, or another object. Its comprised of customizable text (Figure, Table, Equation or something else that you type) followed by an ordered number or letter (1, 2, 3… or a, b, c… typically) which can be optionally followed by some additional, descriptive, text if you like.

If you later add, delete, or move captions, you can easily update the caption numbers all at once.

You can also use those captions to create a table of the captioned items for example, atable of figuresor a table of equations.

Click the topic, or topics, below that interest you.

Tip:If you want to be able to move the figure and caption as one object, or wrap text around the figure and caption, follow the instructions for adding captions to floating objects below.

Select the object (table, equation, figure, or another object) that you want to add a caption to.

On theReferencestab, in theCaptionsgroup, clickInsert Caption.

In theLabellist, select the label that best describes the object, such as a figure or equation. If the list doesnt provide the label you want, clickNew Label, type the new label in theLabelbox, and then clickOK.

Type any text, including punctuation, that you want to appear after the label.

Note:Word inserts the sequential caption number as a field. If your caption looks similar to Figure SEQ Table \* ARABIC, Word is displaying field codes instead of field results. To see the caption normally, press ALT+F9.

If you want to be able to wrap text around the object and caption, or you want to be able to move the object and the caption as one unit, you need to group the object and the caption together.

ChooseLayout Optionsand select one of theWith Text Wrappingchoices.

Important:You should do this step before you insert your caption. If youve already inserted the caption, delete it, do this step, then re-add your caption.

Add your caption using the steps listed in Add captions above.

Select your caption then hold down the shift key and select your figure.

Right click on either item and chooseGroupGroup.

Now text should flow around your figure and caption as expected, and the figure and caption will stay together if you move them somewhere else on the page or in the document.

Note:If you move your figure its a good idea to update your caption numbers (see below) just to make sure your numbering is still in the correct order.

If you insert a new caption, Word automatically updates the caption numbers. However, if you delete or move a caption, you must manually start a caption update.

Click anywhere in the document and press CTRL+A to select the entire document.

Right-click, and then chooseUpdate Fieldon the shortcut menu. All of the captions in the document should now be updated.

Tip:You can also update captions by selecting the entire document and then pressing F9.

Once youve added at least one caption to your document you should see a new style displayed on the style gallery called Caption. To change the formatting of your captions throughout your document simply right-click that style on the gallery and chooseModify. Here you can set font size, color, type and other options that will apply to your captions.

For more information about modifying styles in Word seeCustomize styles in Word

To delete a caption select it with your mouse and press Delete. If you have additional captions in your document when youre finished deleting the ones you want to remove, you should update them. Press CTRL+A to select all of the text in your document and then press F9 to update all. That will ensure that your caption numbers are correct after youve removed the ones you didnt want.

Add chapter numbers to captions in Word

Post a question in theWord Answers forum.

Do you have suggestions about how we can improve captions (or any other feature) of Word? If so, let us know by providing us feedback. SeeHow do I give feedback on Microsoft Office?for more information.

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